The Best Email Security Tips for Modern Employees

Enterprise Security Magazine | Tuesday, January 24, 2023

The majority of the employees are not aware of the modes of hacking that are used, such as malicious software systems, spam mail, and unauthorized apps that detain user data.

Fremont, CA: Email serves as a medium of exploitation and intrusion into the organizational working channels as they are heavily targeted by hackers. Employees, regardless of their experience, are prone to attacks through the malware delivered through the mail and thus should be trained and adequately inducted. Firms should be keen on framing proper guidelines and security measures for the employees on carrying out operations through E- mail. Reasonable steps taken and implemented can save the organization from data, financial, and reputation loss among its employees and well-wishers.

Some of the most efficient Email security practices can be listed out as:

Use of secured devices

Organizations should follow the practice of providing their employees with the required devices having adequate safety and security services capable e of preventing possible intrusions. Use of personal devices at the worksite may result in the unregulated use of third party apps and malicious software downloads. While providing the services, employers need to give the workforce apt security credentials, installation of anti-virus systems, and the prevention of unauthorized sites and apps.

Password strength

The use of complex and high-strength password credentials for securing the working systems should be encouraged among the users. Passwords should consider characters, numbers, and alphabets, making it difficult to breach in, and the use of common passwords for multiple sites should also be discarded. It provides hackers with better opportunities to crack in.

Multi-factor authentication

Corporate organizations can use the service of multi-factor authentication as they have better security provisions to tackle hacking and security breaches. They are also assisted with the presence of recovery questions which should be appropriately handled by the employees by providing fake answers that are hard to be traced and hacked into.

Provision of training

The majority of the employees are not aware of the modes of hacking that are used, such as malicious software systems, spam mail, and unauthorized apps that detain user data. Employees should be formally trained prior to carry out the process in the organization by setting up phishing awareness camps that could make them aware consequences.

Avoiding the use of public Wi-Fi

Use of public WI- FIs can be extremely dangerous as the data sent over the network can be easily spotted and retrieved with the help of basic operations by hackers. The use of a VPN can reduce the data breach to an extent while using public networks, but the majority of employees fail to do so, and it is best advised to refrain from its usage.